ALEX DAWSON YOGA RELEASE & WAIVER OF LIABILITY

TERMS & CONDITIONS

Please read carefully the terms and conditions of this contract.  In completing your registration with your first payment, you agree to be bound by these conditions with Alex Dawson Yoga (henceforth represents Alex Dawson Yoga, Alex Dawson, Dream Big Yoga Retreats, The Dawson Studio, and all staff for Alex Dawson Yoga.  These terms and conditions constitute:

PAYMENT TERMS & CANCELLATIONS

1. Retreat Pricing

All prices are per person and are set in advance of the retreat start date. You can find pricing on the website. Prices include retreat costs only; they do not include airfare, transportation to and from the retreat, alcoholic beverages, specialty drinks, off-site meals or excursions.

2. Retreat Payment

Payments can be made by cash, check, zelle, credit card or venmo.  Retreat Deposit or full payment will secure your registration.  Early bird pricing only applies to paid in full registrations.  Final payment balances are due on the final payment deadline specified on the website and specific retreat page. If payment of the balance of the retreat price is not received by Alex Dawson Yoga by the final balance due date we will assume you will not be participating on the retreat and cancellation charges in accordance with condition 3 will apply.   

3. Deposit, Refund & Transfer

If you wish to cancel your reservation you must notify Alex Dawson Yoga in writing.  Once we’ve received your notice, the cancellation will take effect subject to the following:  If cancellation takes place on or before the final balance due date of your trip, any payments made will be refunded minus your deposit.  If cancellation takes place after the final balance due date, 100% of the retreat price will be forfeited and any amount forfeited, which has not then been paid to Alex dawson Yoga by you will be recovered from you by Alex Dawson Yoga as a debt due and payable.  

For Mexico Retreat only, cancellations made before November 5, 2021 are subject to a 50% refund. Cancellations made between November 6, 2021 and December 5, 2021 are subject to a 25% refund.  Cancellations made after December 5th are not eligible for refund.  

Transfer requests to reassign reservations to another participant must be made in writing.   Email alexdawson1@mac.com to request a transfer and update the reservation.  New participants who are admitted will have to sign this waiver to attend the event.

4.  Strict Cancellation Policy

There are no refunds for late cancel, no-shows, late arrivals or early departures.  This applies to extreme cases including extreme illness, injury, family and pet emergency and unforeseen circumstances that prevent you from travel so be sure you have travel insurance.   

5. Special Covid Related Cancellation Policy

If you need to cancel the retreat within 30 days of the retreat start date due to a Covid-related issue, you will receive 50% of your payment if you provide the following documentation:

  • You provide a letter from your doctor stating you have tested positive for Covid-19, with a copy of the positive result.

  • You provide a letter from your doctor stating you live with someone  who has tested positive for Covid-19, with a copy of the positive result.

  • You provide a letter from your doctor stating you have been in contact with someone who has tested positive for Covid-19.

  • There are government restrictions that stop traveling due to the pandemic.

6. Cancellation due to Retreat Booking Numbers

Alex Dawson Yoga reserves the right to cancel any retreat prior to departure in the event of under-enrollment. Should a retreat be canceled due to low enrollment you will be given a full refund of any and all payments made to Alex Dawson Yoga. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport, airfare and airline taxes). We encourage you to purchase expansive travel insurance.

7. Changes, Postponement, Cancellation or Delay

Alex Dawson Yoga reserves the right to make changes to any aspect of the retreat if, in the absolute discretion of Alex Dawson yoga, it is necessary to do so due to conditions that are likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if an act or omission of a third party prevents the retreat or any aspect of the retreat being undertaken in accordance with your booking or for any other reason considered necessary by Alex Dawson Yoga.

In the event that Alex Dawson is unable to lead the retreat, Alex Dawson Yoga, in its discretion, will enlist another teacher to lead the retreat.  In the event of any change , modification, cancellation, postponement or delay under this condition, you acknowledge that you will have no right of refund of the retreat price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses (including preparation costs, airline tickets, travel documents or other expenses), incurred by virtue of the change, modification, cancellation, postponement or delay.  Alex Dawson Yoga also reserves, in its absolute discretion, the right to cancel any retreat due to any government travel warning or advice, or any change in such warning or advice.  In this event, we will do all we can to transfer any payments made to a future retreat with Alex Dawson Yoga.  If this is not possible, travel insurance may compensate you depending on the circumstances. 

8. Shared Rooming & Rooming Assignments

If you have registered for a shared rooming option but do not indicate that you are traveling with a companion, we will automatically match you with another traveler (same gender). These requests will be accommodated on a first come first serve basis. If you provide us with the name of a requested roommate we will accommodate this preference. If we are unable to match you with another traveler, 80% of the single supplement will automatically be applied to your final invoice. 

9.  Travel Insurance

We strongly recommend the purchase of travel insurance at the time of booking, with a Cancel for Any Reason policy. It is your responsibility to ensure that you understand the policy and are adequately insured for the full duration of the retreat in respect of illness, injury, death, loss of baggage and personal items and cancellation and curtailment due to any reasons (which could include illness, death, family emergencies, pet emergencies, sudden move, injury and break ups).

In case anything happens on this Retreat and you need serious medical attention, you must be covered.  In case you need to cancel after the final payment due date (we and most companies don't refund after the final payment due date), for a reason qualified in your particular insurance, you will need coverage.  In case there are any travel delays or cancellations, lost baggage, theft. This happens all the time and can end up costing participants hundreds if not thousands of dollars. Consider a ‘Cancel for Any Reason’ policy and be sure to understand all of the terms of the policy.  Some companies who have travel insurance include Insure My Trip, Travelguard , Wanderwell or WorldNomads.

10.  Force Majeure

If Alex Dawson Yoga is prevente (directly or indirectly) from performing any of its obligation under this agreement by reason of God, strikes, trade disputes, fire breakdowns, interruption of transport, government or political action, acts of war or terrorism, acts or omissions of a third party or for any other cause whatsoever outside Alex Dawson Yoga’s reasonable control, Alex Dawson Yoga will be under no liability whatsoever to you and may, at its option, by written notice to you either cancel the reterea or take any other action as specified in condition 9.

ACKNOWLEDGEMENT

11.  Assumption of Risk

I acknowledge that by the very nature of retreat adventure travel, they are more challenging and demanding with a commensurately higher level of risk compared with conventional vacations, and involve potential exposure to injury. 

I acknowledge that I have voluntarily enrolled to participate in the Dream Big Yoga Retreat with Alex Dawson Yoga, including in-person classes, workshops and excursions with Alex Dawson Yoga. In consideration of Alex Dawson Yoga allowing me to participate in this Retreat, I agree to this release of claims, waiver of liability and assumption of risks. On behalf of myself, my heirs, executors, successors, administrators and any other person who may have an interest in common law or by operation of statute, I hereby waive any and all claims I or such parties may have now or in the future. I release from liability Alex Dawson Yoga and any teachers, employees, guides, agents or representatives (“the releases”) for any personal injury, death, property damage or loss or any nature suffered by me as a result of participation in any activity on the retreat. I release from liability Alex Dawson, Alex Dawson Yoga, The Dawson Studio and her family for any cause whatsoever including those arising out of, or in any way connected to or occasioned by the negligence of the releases.

The terrain and natural areas are subject to natural forces which result in obstacles and hazards. In some instances activities that contain water can be cold and/or turbulent and extended immersion can be life threatening. Risks can include but are not limited to:

i) Isolation:  This retreat or event may be in natural areas which may not be regularly patrolled, communication may be difficult and rescue and medical treatment may not be available for hours.

ii) Animals: This event with ADY may include hiking in natural areas which may result in encounters with wild animals and insects which may injure or kill.

iii) Weather: conditions vary from retreat to retreat and may include but rapid and/or extreme changes presenting significant challenges.

iv) Environmental Risks and Hazards: varying but may include but are not limited to: rapidly moving, deep or cold water; insects, snakes and predators, including large animals; falling and rolling rock; lightning, flash floods and unpredictable forces of nature, including weather which may change to extreme conditions without warning. Possible injuries and illnesses include high altitude illnesses, sunburn, heat-stroke, dehydration and other mild or serious conditions.

v) Activities: varying and may include but are not limited to: sweat lodge (including extreme heat), swimming, surfing, snorkeling, stand up paddle boarding, scuba diving, skiing, walking through a wide variety of environments including on rock and water; swimming, and exposure to the sun.

Throughout the retreat, participants are responsible for their own safety.  Participants are also responsible to modify their yoga practice to avoid injury.  I agree to waive any liability for injury or harm during the yoga practice and in all activities on this retreat or event. 

I acknowledge the enjoyment and challenge I receive from the activities with Alex Dawson Yoga and the wilderness and natural outdoor experience, its isolation and the opportunity to experience wildlife and nature in a natural surrounding and state, and emotional experiences resulting from personal growth exploration, this is my reason for participating in this Alex Dawson Yoga retreat and I voluntarily assume all risks associated with these activities and freely waive any and all legal rights that I may have against the releases and their staff.

12. Permission for Capture and Use

Media is defined as photography, video, written or verbal testimonial, or any other form of capturing likeness.  I hereby grant the absolute and irrevocable right and unrestricted permission to Alex Dawson Yoga the rights of my image, in video or still, and of the likeness and the sound of my voice as recorded on audio or video tape without payment or any other consideration.  I understand that my image may be edited, copied, exhibited, published, or distributed and re-published in whole or in part, individually or in connection with other material, in any and all publishing platforms now or hereafter known, including the Internet, and for any purpose whatsoever, specifically including illustration, promotion, art, editorial, advertising, and trade, without restriction; and to use my name in connection with any use if she/he so chooses and waive the right to inspect or approve the finished product wherein my likeness appears.  By agreeing to these terms, I understand this permission signifies that photographic or video recordings of me may be electronically displayed via the Internet or in the public educational setting.  I will be consulted about the use of the photographs of video recording for any purpose other than those listed above.

I release and discharge Alex Dawson Yoga from any and all claims and demands that may arise out of or in connection with the use of the media, including without limitation any and all claims for libel or violation of any right of publicity or privacy. This authorization and release shall also insure to the benefit of the heirs, legal representatives, licensees, and assigns of Photographer, Videographer, Interviewer, Editor, as well as the person(s) for whom he/she captured the media. I am a legally competent adult and have the right to contract in my own name. I have read this document and fully understand its contents. This release shall be binding upon me and my heirs, legal representatives, and assigns.

13. Email Communication

I acknowledge that by registering for a retreat with International Yoga that all trip-related materials and correspondences will be delivered by email. It is your responsibility to provide a valid email address and that it is your responsibility to mark emails sent by Alex Dawson Yoga as a 'safe sender should any correspondence be delivered to your 'Junk or Spam' folder. Alex Dawson Yoga holds no responsibility if you provide an invalid or outdated address or fail to receive our trip related correspondence. 

14. Covid Policy

In order to travel to Italy and back to the US, all passengers must undergo Covid-19 testing prior to travel dates and submit documentation in advance of travel.  If travelling from the US, we strongly suggest that you book your travel so that your layover takes place in the US.  You will need to submit documentation for every country you travel through even if it is for a layover.

With regard to COVID-19 testing:

  • fully vaccinated air travelers will continue to be required to show documentation of a pre-departure negative viral test taken within three days of travel to the United States before boarding. That includes all travelers – U.S. citizens, lawful permanent residents (LPRs), and foreign nationals.

PHYSICAL TRAINING RELEASE OF LIABILITY

15. Express Assumption of Risk

I, the undersigned, am aware that there are significant risks involved in yoga, physical training, including but not limited to, the physical training inherent to all yoga exercise activities, the receiving of hands on adjustments by Alex Dawson, Alex Dawson Yoga staff and partnering exercises. The risks include, but are not limited to, falls which can result in serious injury or death; injury or death due to negligence on the part of myself, or other people around me; injury or death due to improper use or failure of equipment; strains and sprains; those risks caused by terrain, facilities, temperature, natural disasters, volcano, weather, condition of athletes, equipment, vehicular traffic, actions of other people including, but not limited to, participants, volunteers, spectators, coaches, and trainers and lack of hydration. These risks are not only inherent to physical training and athletics, but are also present for volunteers and spectators. I am aware that any of these above mentioned risks may result in serious injury or death to myself and or my partner(s). I willingly assume full responsibility for the risks that I am exposing myself to and accept full responsibility for any injury or death that may result from participating, volunteering or watching in any physical training, including this yoga program. I realize that liability may arise from negligence or carelessness by the persons or entities being released, from dangerous or defective equipment or property owned, maintained or controlled by them or because of their possible liability without fault. I acknowledge that I have no physical impairments, injuries, or illnesses that will endanger me or others.  I further acknowledge that I am ultimately responsible for any risk associated with pre-existing conditions.

I acknowledge that I am willingly participating in these activities and that I have assumed all risks as described above. In consideration for my being allowed to participate in the activities offered, I, the undersigned hereby release Alex Dawson Yoga, Alex Dawson, their principals, teachers, agents, employees, and volunteers from any and all liability, claims, demands, actions or rights of action, which are related to, arise out of, or are in any way connected with my participation in this activity, including those allegedly attributed to the negligent acts or omissions of the above mentioned parties. This agreement shall be binding upon me, my successors, representatives, heirs, executors, assigns, or transferees. If any portion of this agreement is held invalid, I agree that the remainder of the agreement shall remain in full legal force and effect. If I am signing on behalf of a minor child, I also give full permission for any person connected with the hosting organization to administer first aid deemed necessary, and in case of serious illness or injury, I give permission to call for medical and or surgical care for the child and to transport the child to a medical facility deemed necessary for the well being of the child.

16.  Indemnification

The participant recognizes that there is risk involved in the types of activities offered. Therefore the participant accepts financial responsibility for any injury that the participant may cause either to him/herself or to any other participant due to his/her negligence. Should the above mentioned parties, or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, I agree to reimburse them for such fees and costs. I further agree to indemnify and hold harmless Alex Dawson, Alex Dawson Yoga and the hosting organization, their principals, agents, employees, and volunteers from liability for the injury or death of any person(s) and damage to property that may result from my negligent or intentional act or omission while participating in activities offered. This includes but is not limited to hiking trails, parks, recreational areas, playgrounds, areas adjacent to the ocean, beaches and/or any area selected for training as well as getting around on the retreat property.

WAIVER

17.  Release and Waiver of Liability

As consideration for being permitted by Alex Dawson Yoga to participate in these activities, I hereby agree that I, my assignees, heirs, distributees, guardians, and legal representatives will not make a claim against, sue or attach the property of Alex Dawson, Alex Dawson Yoga, their affiliates, family, teachers, employees, agents or volunteers or any of their affiliated organizations for injury or damage resulting from acts, howsoever caused, by any employee, agent, or contractor, or any of their affiliated organizations, as a result of my participation in this retreat with Alex Dawson Yoga.   I hereby release Alex Dawson Yoga, and any of their agents or affiliated organizations from all actions, claims or demands that I, my assigns, heirs, distributees, guardians, and legal representatives now have or may hereafter have for injury, damage, or death resulting from my participation in classes and/or retreats with Alex Dawson, Alex Dawson Yoga.

I am medically, physically, emotionally and in all respects fit and able to participate in the classes and/or retreat.

I agree I will be fully and financially responsible for my own physical condition and well-being during the retreat and will follow the safety precautions and instructions prescribed by Alex Dawson Yoga.

I acknowledge that Alex Dawson may make suggestions and/or give hands on adjustments from time to time that are intended to help me and my well-being. However I take ultimate responsibility for my choices and realize that Alex Dawson is not a licensed medical provider and that I must consult my doctor.

If I experience pain or discomfort during the class and/or retreat, I will modify Alex’s instructions to suit my individual needs. I will not hold Alex Dawson Yoga, Alex Dawson and/or guest teachers responsible for any pain or discomfort I experience during or after the retreat. I understand that the activities offered on this retreat are not a substitute for medical care. I understand that Alex Dawson is not qualified to diagnose, prescribe, or treat physical or mental illness.

For the benefit of everyone on retreat, Alex Dawson Yoga reserves the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the retreat, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the class and/or retreat. Alex Dawson Yoga, Alex Dawson will carry no responsibility or liability for any participant who leaves the retreat prior to its conclusion or for any activity undertaken by any participant which is not included on the retreat itinerary.

By agreeing to the terms outlined hereby, I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on this Alex Dawson Yoga retreat.

This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of laws rules.

QUESTIONS?

If you have any questions regarding our policies, please contact alexdawson1@mac.com